Real-Time Visibility
See fill rate, premium spend, and incentive efficiency at the level where decisions are made.
- Unit and shift-level drilldown
- Spend vs. plan by workforce layer
- Fully configurable reporting
One platform for
Schedule Auto-balancing
Intelligent staffing and scheduling for hospitals & health systems.
works.ai
Horizon Forecast 12–6w Schedule 8–6w Extend 6–4w Fill 4w–1d Learn ongoing
forecast 4 East · wk 34 → 1,284 hrs needed (+6% vs LY) auto acuity model applied · confidence 0.91 schedule 31 core RNs assigned · skill mix balanced auto 6 preference conflicts resolved automatically gap structural gap · 148 hrs unstaffed extend contingent need sized → 3 travelers, 13 wks source Works VMS · 42 candidates, 9 above match bar auto rate benchmarked · 4% under market $2,610/wk publish schedule published · 96% covered fill 11 open shifts · escalation ladder engaged ↳ core core staff · offered at base rate no premium auto 4 of 11 filled · ladder continues ↳ flex flex pool · incentive stepped up +$6/hr auto 3 filled · 4 remain ↳ part-time part-time staff · next rung +$12/hr auto 2 filled · 2 remain ↳ contract agency contract · last resort $88/hr auto ladder stopped early $1,940 saved learn actual productivity 3.9 hrs/pt-day vs 4.1 forecast −4.9% auto variance written back → wk 35 forecast retuned learn ladder thresholds updated · flex converts 12% sooner
Now resolving Forecast 12–6w
forecast 4 East · wk 34 → 1,284 hrs needed (+6% vs LY) auto acuity model applied · confidence 0.91 schedule 31 core RNs assigned · skill mix balanced auto 6 preference conflicts resolved automatically gap structural gap · 148 hrs unstaffed extend contingent need sized → 3 travelers, 13 wks source Works VMS · 42 candidates, 9 above match bar auto rate benchmarked · 4% under market publish schedule published · 96% covered fill 11 open shifts · escalation ladder engaged ↳ core core staff · offered at base rate auto 4 of 11 filled · ladder continues ↳ flex flex pool · incentive stepped up auto 3 filled · 4 remain ↳ part-time part-time staff · next rung auto 2 filled · 2 remain ↳ contract agency contract · last resort auto ladder stopped early learn actual productivity 3.9 hrs/pt-day vs 4.1 forecast auto variance written back → wk 35 forecast retuned learn ladder thresholds updated · flex converts 12% sooner
12 weeks of decisions, resolved before anyone had to pick up a phone.
As seen on
What we do
Staffing & scheduling
built for the future right now.
Demand forecast · Med Surg · August
Building…
Census · the demand Current volume41 pts Historical trend+6% vs LY Flow rate+9 adm / −6 dc Staffing · the supply Rostered & skilled31 RN Target ratio1 : 4 Friction (PTO, sick)−8% Week 34 staffing plan 41 patients ÷ 4 + 2.7 coverage buffer 34 staff to plan 6–12 weeks out
Demand 41 patients +6% vs last year Supply 31 skilled RNs 1 : 4 target ratio Demand + supply Week 34 plan Week 34 plan 6–12 weeks out 34
Draft schedule · week of Jul 20
Building…
MONTUEWEDTHUFRISATSUN MED SURG ONCOLOGY CARDIOLOGY ICU TELEMETRY
Core assigned Auto-balanced Off
MTWTFSS MED ONC CARD ICU TELE
Core Auto-balanced Open
Extended workforce plan · ICU · Q3
Building…
UPCOMING PTO 6 RNs · 214 hrs FMLA 2 RNs · 12 wks FORECAST +6% census SHORTFALL 148 hrs
OT + incentiveREJECTED $27.6K 148 hrs at premium · burnout risk on core staff 3 travelers · 13 wksCHOSEN $18.2K Covers the gap and protects core staff hours
DECISION Open 3 traveler reqs · 13 wks saves $9.4K
UPCOMING PTO 6 RNs · 214 hrs FMLA 2 RNs · 12 wks FORECAST +6% census
Shortfall 148 hrs
Rejected OT + incentive $27.6K Chosen 3 travelers $18.2K
Open 3 traveler reqs · 13 wks saves $9.4K
Open shifts · ICU · night
Building…
11 open shifts Incentive
Core staff −4 base
Flex pool −3 +$6/hr
Part-time −2 +$12/hr
Internal Gig −2 +$19/hr
Agency never reached 0 $1,940 saved
11 open shifts Incentive
Core staff base −4 Flex pool +$6/hr −3 Part-time +$12/hr −2 Internal Gig +$19/hr −2
Agency never reached $1,940 saved
Continuous calibration · wk 34
Building…
Forecast 4.1 hrs / patient day Actual 3.9 hrs / patient day
Variance −4.9%
Next action Retune week 35 forecast
Proven at enterprise scale
Loved by visionary leaders
and busy clinicians.
Mercy 01 / 03 $100M+ labor cost savings “Trusted Works gave our managers their week back and put coverage on autopilot across 630 units.” 8% increase in retention 97% of daily fill targets hit 30% of unit managers' time freed each week
Read the Mercy story
Deaconess Health System 02 / 03 32% reduction in premium spend “We cut premium spend a third and our own nurses now pick up the shifts we used to pay agencies for.” Fill rate up from 85% to 93% 60% reduction in RN turnover 77% of core staff engaged in shift pickup
Read the Deaconess Health System story
Southern Illinois Healthcare 03 / 03 $500K+ incentive savings annually “Adoption was almost universal — and engagement scores jumped twentyfold in the first year.” Live in 9 weeks across 4 facilities 83% adoption across clinical & tech staff 20× improvement in engagement score
Read the Southern Illinois Healthcare story
How We Do It
We make your existing tech smart.
Built Around Your Existing Systems
We play nice with most* cloud providers.
*Use another system? No problem. Let’s talk.
Committed to Safety & Security
Intelligence you can trust.
How You Benefit
Staffing & scheduling was a headache.
Now it’s your head start.
Clinicians get fair, flexible schedules
Before — Time spent on staffing With Works
Who we are
We create products that clinicians love
and drive results that hospitals need.
Works featured in KLAS Emerging Company Spotlight
Trusted, Inc. named to America’s fastest-growing private companies
Trusted, Inc. named among the Top 100 Healthcare Technology Companies
Why a CNO is excited about Works AI
Trusted raises $149M to launch Works
Next Billion-Dollar Startup: Trusted, Inc.